FAQs: Hiring Managers

Fall Semester 2020

  1. Are student jobs exempt from the staff hiring freeze?
  2. May departments create replacement positions for jobs no longer being offered due to COVID-19?
  3. If I have employed a student in previous years, am I allowed to rehire that student without posting the position?
  4. When will the Student Jobs Hiring Tool be available to enter academic year jobs?
  5. What is the earliest date a student can begin working on campus?
  6. What are the pay rates for student jobs?
  7. Due to the recent COVID-19 related disruptions, how can I provide an undergraduate research experience in the lab or studio?
  8. Can I hire student employees to work remotely if they do not return to campus?
  9. Can I continue to pay my student employee who is not in a position to work on campus or remotely?
  10. In light of the address from Father Jenkins on August 28, 2020, can off-campus students work on-campus when in-person classes resume?
Are student jobs exempt from the staff hiring freeze?

Yes, hiring of students will be allowed. Hiring managers are strongly encouraged to post open jobs through the Office of Student Employment’s JOBboard. When possible, hiring managers are encouraged to offer open jobs to students who state they have a need-based financial aid offer.

May departments create replacement positions for jobs no longer being offered due to COVID-19?

Yes. Departments may create replacement positions if past positions will not be offered due to COVID restrictions. Once the position has been determined, the department may post the position for hiring. For this year only, departments may use the existing position number for this short-term need.

If I have employed a student in previous years, am I allowed to rehire that student without posting the position?

Yes, departments may rehire a continuing student employee. The continuing student employee may also be employed in the replacement position.

When will the Student Jobs Hiring Tool be available to enter academic year jobs?

Student Jobs entry for the academic year begins July 15, 2020. Please review the 2020/2021 Job Start and End Dates information in the 'Student Jobs Resources' task via insideND. This resource provides specific job start and end dates for hourly and stipend positions.

What is the earliest date a student can begin working on campus?

Students should not return to campus prior to August 1. The first official day for on-campus student employment for the academic year will be August 6, 2020. An effective termination date of August 5, 2020 has been added to summer hourly positions.

What are the pay rates for student jobs?

The basic hourly pay rate will remain $8.32 for the 2020/2021 academic year. If you enter a pay rate less than $8.32, you will receive an error message in Student Jobs. You may review the 2020/2021 Pay Rates in the 'Student Jobs Resources' task via insideND.

Due to the recent COVID-19 related disruptions, how can I provide an undergraduate research experience in the lab or studio?

The University’s research laboratories and studios provide important educational benefits to undergraduate students. You may visit the Inclusion of Undergraduate Research Assistants in Laboratory & Studio-Based Research website for more information.

With the phased resumption of in-person instruction for undergraduate students, the University has approved the resumption of participation of undergraduates in research labs and studios starting Monday, September 7, 2020. Research directors should consult with researchers in their labs to ensure they have considered current conditions from various perspectives.

Can I hire student employees to work remotely if they do not return to campus?

Students enrolled remotely who are located domestically will be allowed to work remotely, if you have an appropriate remote work opportunity.

Can I continue to pay my student employee who is not in a position to work on campus or remotely?
No, if a student is not working, the student should not receive pay.
In light of the address from Father Jenkins on August 28, 2020, can off-campus students work on-campus when in-person classes resume?

Yes, off-campus​ ​​undergraduate students may resume their normal on-campus activities when classes resume on Wednesday, September 2, 2020. The University has approved the resumption of participation of undergraduates in research labs and studios starting Monday, September 7, 2020.